Corrections, returns and transfers

A processed invoice isn't changed, but the following documents are made from it, in the Actions menu. Price correction, return and transfer work on the selected lines: first tick the lines in the Products grid, then choose the action. With no lines selected the app answers that the selection is empty.

✓Before you start

• The invoice is Closed or Posted.

Price correction

When the vendor grants a discount afterwards and the goods stay with you.

1. Select the lines and Actions > Price correction.
2. With Correct by, choose how to enter it: New price, Amount or Percent. With % for all lines, one percentage applies to all selected lines.
3. In External document, enter the number, date and amount of the vendor's credit note.
4. Check the Credit amount per line and confirm.

⇄Effect on stock and ledgers

• A Purchase credit memo is made for the price difference only, dated the day of the correction and at the invoice's rate. No goods move.
• The credit memo reduces what you owe the vendor. If the goods are returned later, they are returned at the corrected price.
• The credit amount can't exceed what can still be credited on the line.

Returning goods to the vendor

When goods are damaged or wrong:

• Purchase credit memo – the credit memo only, no goods move;
• Purchase credit memo + Purchase return receipt – a credit memo and a return receipt that takes the goods out of the warehouse.

1. Select the lines and the action.
2. On the Purchase credit memo tab, enter the External document of the vendor's credit note.
3. In Products, under Quantity to return, enter how much goes back.
4. Save.

⇄Effect on stock and ledgers

• The credit memo reduces what you owe the vendor, and the return receipt reduces stock.
• The returned quantity is recorded on the invoice line and can't be returned again.
• If the settings keep documents made by a return as drafts, the credit memo and return receipt aren't processed right away, and Purchase credit memo + Purchase return receipt isn't possible.

Transferring the received goods

From a purchase invoice or receipt, with Actions:

• Transfer from location – the goods go from the document's location to another location, for example from the warehouse to a store;
• Transfer to location – the goods come to the document's location from another location.

A Transfer order opens with the selected lines. Pick the other location, correct the Quantity to transfer if needed and save. The transfer order is then processed like any other: Transfer orders.

Resale

Generate sales document makes a sales document from the purchase one: a sales order from an order, a sales shipment from a receipt, a sales invoice from an invoice. Choose the customer, their location and the numbering series and confirm. The lines are carried over from the purchase document.